GAMES MEDICAL SERVICES
Provision of the intended medical services, noted below, is subject to review and confirmation by the CGF. Currently, SCYG2015 planning suggests two Polyclinics which will be set up at both the Tuana’imato Sports Facility and the Apia Park Sports Complex, complete with staff Medical Doctors, Nurses, and Therapists as well as up to fifty volunteers. Also, two smaller Polyclinics will be at both colleges and made available throughout the day. Any overnight medical attention would require going to the Tupua Tamasese Meaole (TTM) Hospital as Polyclinics will not be staffed at night. Areas for therapies and recovery will be provided at each Sporting Venue and college Team Accommodation. If Teams wish to bring massage tables/therapy beds or other recovery equipment they are welcome to do so and must be responsible for the proper use and storage of the equipment. No massage tables/therapy beds will be supplied by SCYG2015 except for those for use by the Polyclinic staff/volunteers. All the required medical equipment and first aid kits will be available for each sport as dictated by the relevant International Sport Federation rules and regulations. Further information, including hours of operation, will be provided in Team Leader Manual Version 2.
First Response will be provided by National Health Services ambulances, as well as, the Red Cross at each Sporting Venue. A separate ambulance will be onsite for Boxing.
Emergency and in-patient treatment at TTM Hospital and transport to the hospital by ambulance, if required, will be provided free of charge.A 24 Hour Accident and Emergency Service is provided at the TTM Hospital located close to the centre of Apia. In-patient treatment will only cover injuries sustained during the period of the Samoa Commonwealth Youth Games 2015 free of charge. Any care for pre-existing medical conditions will be dealt with on an emergency basis only, if required, and any further ongoing care will not be covered free of charge. The TTM Hospital is scheduled for delivery of a computerized tomography machine (CAT scan) in early 2015.
IMPORTATION OF MEDICATIONS AND MEDICAL SUPPLIES
For any medications and medical supplies intended to be imported into Samoa, prior approval must be obtained from the Ministry of Health. A detailed procedure will be provided early 2015.
PHARMACY AND PRESCRIPTION SERVICES
Prescriptions required for emergency treatment and injuries contracted during the period of the Samoa Commonwealth Youth Games 2015 will be provided to all CGAs free of charge.
SCYG2015 will provide free of charge emergency dental treatment (as detailed below) through the TTM Hospital Emergency Dental Services for all accredited personnel associated with the Games. Coverage for emergency dental work is from Thursday 03 September to Sunday 13 September 2015, inclusive. Consultation with dentist Emergency dental treatment Prescription for medication, if required Any care for pre-existing dental conditions will be dealt with on an emergency basis only, if required, and any further ongoing care will not be covered free of charge. The main dental surgery at the TTM Hospital will be used for emergency dental treatment during the Games. Private dental surgeries are also located within the vicinity of Apia; Leavai Dental Surgery Saleufi and So’onalole Dental Clinic at Alamagoto. Appointments can be arranged either through your appointed TLO or directly by CGAs.
For CGAs wishing to bring their own Team Doctors to the Games, approval and license to practice in Samoa is required by the Ministry of Health. A detailed procedure to obtain the required licensing will be provided early 2015.
It is advisable for all CGAs to seek professional advice in order to ensure that all insurance arrangements are sufficient for their needs, providing adequate insurance coverage in the case of an emergency. The following information has been compiled to assist CGAs in preparation for SCYG2015 and should be regarded as a general indication of arrangements rather than an authoritative statement of coverage provided. CGAs should arrange their own insurance for travel to and from Samoa. SCYG2015 will not be held responsible for any travel disruption/loss of personal belongings/illness/personal injury during travel to and from Samoa.
Health Insurance / Medical Treatment SCYG2015 has arranged free of charge emergency medical treatment (as detailed below) through the Samoa National Health Service for all accredited personnel with the Games for injuries during Thursday 03 September to Sunday 13 September 2015:
- Ambulance Service
- Access to the Accident and Emergency Unit at TTM Hospital
- Emergency treatment at the Accident and Emergency Unit at TTM Hospital
- Admittance to a hospital ward, if necessary
- On-going treatment and care during stay in hospital ward
It is imperative that CGAs have their own medical insurance in place outside of these dates and/or non-emergency medical needs. In the unfortunate incident where a medical evacuation or repatriation is required SCYG2015 will not fund any associated costs; it is strongly advised for CGAs to have their own insurance in place for such an unlikely scenario. Please note: medical evacuations will be routed to New Zealand. Dental Treatment SCYG2015 will provide free of charge emergency dental treatment (as detailed below) through the TTM Hospital Emergency Dental Services for all accredited personnel associated with the Games. Coverage for emergency dental work is from Thursday 03 September to Sunday 13 September 2015, inclusive:
- Transport to and from dental surgery
- Consultation with dentist
- Emergency dental treatment
- Prescription for medication, if required
Please note that it is suggested for CGAs to have their own dental insurance coverage outside of these dates or for non-emergency dental needs. Medical/Dental treatment will not be available for pre-existing conditions. Any care for pre-existing medical / dental conditions will be dealt with on an emergency basis only, if required, and any further ongoing care will not be covered free of charge.
Property Insurance CGAs should ensure that they have adequate insurance to cover any loss or damage to baggage, property and equipment either while in transit in Samoa, in use or in storage. SCYG2015 does not provide insurance for the property or the equipment of CGAs. Liability Insurance It is recommended that CGAs have secured Public Liability Insurance, including Third Party Liability, to protect against any claims that may arise. Motor Vehicle Insurance CGAs will be provided with vehicle(s) and designated driver(s) depending on team size. CGA Team members are not permitted to drive official SYG2015 vehicles. CGAs are welcome to hire their own rental vehicles while in Samoa; however, if so, the CGA is fully responsible for the procurement, insurance and licensing of the rental vehicle. Please contact the SCYG2015 Secretariat in advance for a list of local car rental agencies, if required. Trip-Cancellation or Interruption Insurance CGAs should ensure that they have adequate insurance to cover trip cancellation or interruption.